Title Administrative Assistant
Job Information

Manage and Oversee TruckCorp’s Part-time Drivers:

  • Licenses/Medical Cards/Insurance
  • Scheduling/Hours/Chase Driver/Rental Cars/Overnight stays
  • Trip expense reports/Credit Cards/EZ Pass
  • DOT Inspections/Licensing/Placards
  • Maintain IFTA Reporting Logs/To Accounting monthly for tax filing
  • License Plates

Logistics Planning:

  • Negotiate Flat Bed and full truck loads with freight carriers
  • Schedule shipping of Trucks/Leaf Collectors/Plows
  • Ship in Epicor, forward all related shipping documents to accounting for invoicing
  • Maintain Chassis Logs
  • Maintain log from receipt of chassis to final shipment
  • Follow up with chassis ETAs to customers/production

Office Administrative Tasks:

  • Expedite purchase order process as needed
  • Follow up with vendors on late PO shipments
  • Electronic filing of quotes/POs as needed
  • Weekly review, monitoring and updates of Jobs/Inventory/WIP with Department Managers
  • Maintain Supply Closet/Order supplies as necessary
  • Answer incoming calls not dialing direct extensions, forward to correct department
  • Open and sort mail daily, forward to correct department

Accounting Tasks:

  • Identify received invoices, (expense v. purchase order)
  • Pull invoices/statements daily from Accounting Email
  • Code expense invoices with GL account and get approvals as necessary
  • Filing as needed in Accounting (could be daily)
  • Accounts Payable entry as needed, mostly month end
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